Your tech stack is costing you time (and members): Here's what to streamline

If you're a membership founder juggling multiple platforms, duct-taped automations and a to-do list longer than your onboarding sequence… you’re not alone!

At some point in your business growth, the tools you once loved can start to feel like they’re running the show. What was once meant to save you time and deliver a seamless member experience now leaves you feeling frustrated, overextended and potentially losing members in the process.

But there's a hard truth that you have to face: A messy tech stack isn’t just an internal headache. It impacts your members, your team, and your ability to scale.

Let’s look at how your tech might be costing you and what you can do to simplify, streamline and scale with confidence.

How a Messy Tech Stack Drains Your Time

It usually starts with good intentions. You sign up for one platform to host your content, another for your community, a third for payments, and a fourth for email. But over time, those systems pile up and stop working with each other. Instead, they create more work for you.

Sound familiar?

• You’re duplicating tasks across platforms

• You’re troubleshooting tech issues instead of focusing on strategy

• You’re constantly onboarding team members to complicated tools

• You’re stuck manually updating things that should be automated

The result? You’re spending too much time behind the scenes and not enough time serving your members or attracting new ones.

The Member Experience is Suffering Too

Clunky systems don’t just frustrate you, they confuse your members. And confused members cancel.

Here are some red flags:

• Multiple logins for different tools

• Missed welcome emails or broken links

• Confusing navigation or outdated content

• A lack of consistency in branding and experience

In a world where digital experiences are everywhere, your members are judging the smoothness of your experience from the first click. If it feels disjointed or outdated, they’ll quietly step away no matter how valuable your content is.

So, What Should You Streamline?

Here’s where an OBM steps in: helping female founders like you clean up the chaos and create a polished, high-converting member experience.

Start by asking:

🌟 Do I need all these tools?

Audit your stack. What are you actually using? And what’s just adding noise?

🌟 Are my tools talking to each other?

Look at integrations. Disconnected platforms cause the most time drains.

🌟 Is my member experience seamless?

Walk through your own onboarding. Would you stay if this were your first impression?

🌟 Could I simplify?

Sometimes the answer isn’t to add another new tool, it’s to move to an all-in-one platform that actually supports your needs.

My Top Streamlining Recommendations

While the perfect tech stack depends on your business model, here’s what I often recommend:

• Membership Platform: Kajabi, High-Level, or Memberpress

• Email Marketing: ConvertKit or Mailerlite (for simplicity and automation)

• Payment & Subscriptions: Stripe

• Calendars & Calls: Calendly

• Support & Community: Private group chats within your platform or Facebook / WhatsApp group

Remeber to choose tools that play well together. Clean integrations = fewer headaches.

Ready for a Streamlined System That Works for You?

You didn’t start your membership to become a full-time tech manager.

As an OBM for membership-based businesses, I help female founders like you:

• Audit and simplify your tech stack

• Migrate to smarter platforms

• Automate your onboarding, offboarding and member comms

• Manage your membership day-to-day, so you can focus on the bigger picture

✨ Your systems should support your success, not slow it down.

Book a free 30-minute Membership Systems Review and let’s look at where we can streamline your backend, upgrade your member experience and set you up for scalable success.